Controlling Access

Last Updated: Apr 07, 2014 05:27PM PDT

You can specify who can access each individual photograph or you can apply access settings to a gallery or an entire group.

To setup your default setting for groups, galleries and photos, make changes to the All Photographs to level group. Since all of the groups, galleries and photos, are placed within All Photography, it's setting are the default for all of your photographs.

For a presentation on Access Control please click on the Play button below.
 


The following access settings can be applied to each of the items mentioned above:
 

Access settings may be inherited by items contained inside. For example, if you make a gallery Private, and all the photographs inside the gallery have an access setting set to Same as a containing item, then all of these photographs will automatically become Private as well. This is a convenient way of applying the same setting to a large number of items.

 

Items with access settings other than Public do not show up in Search and Browse. You can also explicitly choose not to include an item in Search and Browse, even though it is open for public access.

 

You may also decide to protect your photographs from being Added to Collections by other users.

To make an item Public

Any Zenfolio registered or unregistered visitor can view items designated as Public. By default, all photos that you upload to your Zenfolio page will be public unless you change the access.
 

  1. Click to select the item you would like to apply access control settings to. Details about the item will display in the Toolbox on the right side.
  2. In the Toolbox under Access Control section click Edit. An Access Control window will appear.
  3. Uncheck the Same as Containing Item (Locked with password) checkbox.
  4. In the Access tab, Check Public - open to all visitors option.
  5. Click Save for the new settings to take effect immediately.

Alternatively, if the container is public as well, you may check Same as containing item to have all items within inherit the setting. This will allow you in the future to change settings globally and have them propagate to all the items inside.

 

Note: The above steps can be applied to multiple selected items as one operation.

To make an item Private

Only you, the owner, can view items designated as Private. You have to login to the Zenfolio Web site for the system to recognize you and to show your Private items.

This setting can be applied to photographs, galleries, and groups.

A quick way to hide all your photos is to set 'All Photographs' to private (as long as the Groups and Galleries are set to "Same as a containing...").
 

  1. Click to select the item you would like to apply access control settings to. Details about the item will display in the Toolbox on the right side.
  2. In the Toolbox under Access Control section click Edit. An Access Control window will appear.
  3. Uncheck the Same as Containing Item (Locked with password) checkbox.
  4. In the Access tab, Check Private - open to owner only option and click.
  5. Click Save for the new settings to take effect immediately.

Alternatively, if the container is private as well, you may check Same as containing item to have all items within inherit the setting. This will allow you in the future to change settings globally and have them propagate to all the items inside.

 

Note: The above steps can be applied to multiple selected items as one operation.

To lock an item with a Password

Any Zenfolio registered and unregistered visitor who is given the password can view items designated as Locked with a Password.

This setting can be applied to photographs, galleries, groups, and even the Home page.

You can also assign a password to select photographs in a public gallery. Visitors will be able to view only public photographs in this gallery and they will be required to enter a password to see the protected photos.

To enhance the security of password-protected galleries, entering an incorrect password too many times will lock that user out of the gallery for a period of time. 
‚ÄčAfter entering the incorrect password too many times, we will display the following message "You have one more attempt remaining before this gallery may be locked. Please contact photographer if you do not remember the password". If the enter an incorrect password again, we will send a notification e-mail to the photographers main email address on file. 

Check out this section of the Help guide on setting a visible cover thumbnail for a password-protected gallery.
 

  1. Click to select the item you would like to apply access control settings to. Details about the item will display in the Toolbox on the right side.
  2. In the Toolbox under Access Control section click Edit. An Access Control window will appear.
  3. Uncheck the Same as Containing Item (Locked with password) checkbox.
  4. In the Access tab, Check the Locked with password option.
  5. Type in a password, and then type the password again to confirm.
  6. Click Save for the new settings to take effect immediately.

Alternatively, if the container is locked with a password as well, and you would like the same password to apply to the new item, you may check Same as containing item to have it inherit the setting. This will allow you in the future to change settings globally and have them propagate to all the items inside.

 

Note: The above steps can be applied to multiple selected items as one operation.

 

You can change password in the access control window at any time. If you forget the password you set, you can override it with a new password without needing to remember the old one.
 

Tips for creating strong gallery passwords:

-use a mix of characters including upper/lower case, numbers, & punctuation
-never use the same password for more than one gallery
-make all passwords at least 7 characters long
-only share with trusted people, and encourage clients to be safe with their passwords
-do not use obvious password hints
-do not use the subjects name as the password 
-do not use any part of the Gallery URL as a password
-be sure to set the Gallery password BEFORE uploading images into it


To only allow access to users on the list

Only Zenfolio registered users specified on the list of allowed users can view the items.

Items with access settings other than Public do not show up in Search and Browse. You can also explicitly choose not to include an item in Search and Browse, even though it is open for public access.

You may also decide to protect your photographs from being Added to Collections by other users.

Access to your home page, groups, galleries, and photographs can be controlled by creating a member list of registered Zenfolio users who are allowed to view them.

Visitors are required to login to the Zenfolio Web site for the system to recognize them and to allow them to view designated items.

Other visitors and guests will be unaware of the existence of these items.

This can be particularly convenient for event photography when only participants are allowed access to photos from a specific event.
 

  1. Click to select the item you would like to apply access control settings to. Details about the item will display in the Toolbox on the right side.
  2. In the Toolbox under Access Control section click Edit. An Access Control window will appear.
  3. Uncheck the Same as Containing Item (Locked with password) checkbox.
  4. In the Access tab, Check Allow access to registered users: option.
  5. In the text field, type in the user name of a Zenfolio member you would like to allow viewing this item. Click Add after the name. The name will get validated and will be added to the list.

    Continue by typing in user names and adding them one-by-one. If you decide to remove a user, select the name in the member list and click Remove.

  6. Click Save for the new settings to take effect immediately.

Alternatively, if the container is open to the same list of Zenfolio members, you may check Same as containing item to have it inherit the setting. This will allow you in the future to change settings globally and have them propagate to all the items inside.

 

Note: The above steps can be applied to multiple selected items as one operation.

 

You can add or remove users from the list at any time in the access control window. As the owner, you are always one of the allowed users even though your user name is not listed.

Inheriting access control settings

Access settings can be "inherited" by items contained inside. For example, if you make a gallery Private, and all the photographs inside the gallery have an access setting set to Same as containing item, then all of these photographs will automatically become Private as well. This is a convenient way of applying the same setting to a large number of items.

By default, access settings are "inherited" by items contained within.

A quick way to hide all the photos that have access setting set to Same as a containing item is to make your Home page Private. The Private setting will be propagated to all the groups, galleries and photographs inheriting access control.

You can always explicitly change the access settings for any selected items.