Organizing/Managing Photos & Video

Last Updated: Apr 03, 2014 01:46PM PDT

Groups, Galleries, and Collections are used for organizing your photographs. You should become familiar with the differences to use them effectively.


Galleries hold your actual photographs. When you upload photographs you always upload them into a new or existing gallery.

A gallery can have a description and access to it can be protected. Every gallery has a corresponding visitor page where visitors can view thumbnails and photographs.



Groups can be organized into Groups. Groups are similar to folders on your computer: they can hold galleries and other groups.

You can create any number of groups and organize them into a hierarchy that suits your needs. Groups can be moved in and out of other groups at any time preserving the links and the content.



Collections hold links to uploaded photographs. They can include links to photos uploaded by you or by other Zenfolio members.

You can reference the same photo in several Collections without having to upload the photo many times. Collections are also great for saving photos together from several Zenfolio users taken at the same event or location. They are also great for collecting in one place your favorite photos on a specific subject.



Note: Creating an Event is available for Premium Business subscribers only.

Events are specialized groups, made specifically for wedding, event and school photographers. They are used in situations where the main event page is referenced to customers as a landing page for multiple galleries. From an Event/landing page customers may search photos and video from the event using keywords (or a passcode for Restricted Events). Photo must have keywords added for this to work. Events can also be set for restricted access where customers can view a specific set of photos by using a special passcode. A Unique ID must be referenced to a photo keyword for this to work.

When working with Groups, Galleries, Collections and Events you will be working largely in Edit View. When reviewing changes or customizing Groups, Galleries, and Collections you will be working largely in Visitor View.

Click here for more information about the basic of Edit View and Visitor View!


Edit View

The Edit View is where you upload, organize, and edit photographs and galleries as well as modify your Zenfolio account settings. This view is optimized for functionality and quick access to frequently performed tasks.

Visitor View

The Visitor View represents how pages look to your visitors. This view is optimized for the best presentation of your photographs. This view features clean, professionally designed layouts and themes for your visitor pages.

You can use the My Zenfolio View Switcher at the top-right corner of any page to switch between the two views of your Home page at any time. By moving your mouse over the My Zenfolio View Switcher you get quick access to switching between the views, including Customize Visitor View.

Note: you must be logged into the Zenfolio Web site to see the My Zenfolio View Switcher.